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Campus Licensing

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The steps for the approval process for student organizations and university departments can be found below. Also, a directory of local and national licensees of East Stroudsburg University can be accessed from this page.

Steps for Approval

Student organizations and university departments who wish to use East Stroudsburg University marks on apparel (such as t-shirts, hats, sweatshirts, etc.), gift items (such as mugs, key chains, jewelry, etc.) and miscellaneous items (such as flags, signs, etc.) must follow these steps.

  1. Access the Internal Licensing Approval Form.
  2. All items with a East Stroudsburg University trademark (name, logo, etc.) must be manufactured by a vendor licensed by East Stroudsburg University. See Local Vendors and East Stroudsburg University Licensees
  3. Create a sketch of the proposed design. (The design must be submitted with the Internal Licensing Approval Form to be reviewed and approved by somebody prior to creating artwork by the vendor.)
  4. Complete the Internal Licensing Approval Form and submit the form and a copy of the artwork
  5. Once the artwork/product proof and approval form is received, the Director of University Relations will review your submission. You will receive a notification email from the Director of University Relations detailing if the artwork/product proof is approved, approved with changes or denied.
    • Typically, the review process is 2-5 university business days. Each request is reviewed on a case-by-case basis to ensure compliance with East Stroudsburg University policies.
  6. If the artwork/product proof is approved, contact the vendor to finalize the design and have them submit the design on Strategic Marketing Affiliates' "Approvals on Demand" website.
  7. If your artwork/product proof is not approved, but will be with corrective changes, you will receive an email clarifying the changes needed for approval. It is your responsibility to ensure the vendor makes the corrective changes and submits the design on Strategic Marketing Affiliates' "Approvals on Demand" website.
    • Merchandise produced without authorization infringes on East Stroudsburg University's trademarks and will be subject to all available legal remedies.
  8. If your artwork/product proof is not approved, you will receive an email detailing why your design was denied. Should this occur, you have the option to redesign the artwork/product proof and start the approval process over.
    • Merchandise produced without authorization infringes on East Stroudsburg University's trademarks and will be subject to all available legal remedies.

Should you have any questions about the process, contact the East Stroudsburg University Office of University Relations at (57) 422-3534.