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Early Warning Alert

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The Goals of the Early Warning Alert are to:

  • Reach out to struggling students as early in the semester as possible
  • Connect struggling students to university resources to resolve their academic issues
  • Help students to maintain or improve their GPA
  • Improve student success rates

Student Populations Being Monitored

Currently, the populations being monitored include:

  • All first-year students
  • All transfer students
  • All athletes
  • All undeclared sophomores
  • All students participating in the Student Support Services or STAR program
  • Military veterans
  • Any student you feel is struggling

The Department of Academic Enrichment and Learning defines a struggling student as one who exhibits one or more of the following behaviors:

  • Has poor attendance
  • Is late for class or leaves early
  • Does not take notes
  • Is inattentive
  • Does not participate
  • Has low test scores
  • Has missed, incomplete, or poorly completed homework assignments
  • Or any student, who in the opinion of the faculty, is unlikely to be successful in a given course. (see Types of Early Warning Issues).

If you notice a student struggling in your class, these are the steps for the Early Warning Alert:

  1. Contact the student and set up a meeting with them to discuss your concerns.
  2. Complete the Early Warning Alert form if you notice the student is still struggling in your class, or if the student mentions they are struggling in other areas outside of your classroom.

    *All members of the campus community (faculty, administrators, staff, etc.) located in various venues (classroom, clubs, residence halls, etc.) can alert ESU personnel of student they perceive is struggling. Once alerted, please complete the Early Warning Alert form.
  3. Submit the Early Alert form to DAEL. Once the Early Alert form is received, it will be reviewed and forwarded to the appropriate resource such as the student’s advisor, department chair, and enrollment services. When the student’s advisor receives the alert, they should contact the student to meet as soon as possible.

When should I start the Early Warning Alert Form?

Early intervention is best done as soon as the problem is recognized. By identifying struggling and potentially struggling students as early in the semester as possible, it allows more time to assess the students’ options.

What will happen to my referral?

The Department of Academic Enrichment and Learning (DAEL) will track the students that have been identified. If you have questions, please contact ext. 3492.

Types of Early Warning Issues


Missed Classes: Student has a high number of absences at any point during the semester. You are concerned that a student has stopped attending your class.

Habitually Late: Student is frequently and/or disruptively late on a consistent basis.

Homework Not Submitted: Student never, rarely, or inconsistently turns in assignments. You are concerned that a student has not turned in the first few assignments for your course.

Homework Quality Poor: Student's submitted work is substandard or incomplete.

Poor Performance on Tests or Quizzes: Student's exam or quiz grades indicate he/she is not grasping the material. Student's grade is in jeopardy, or may be in the future if this level of performance continues.

At Risk of Failing Course: Student is likely to fail course unless drastic changes are made, or you believe student should consider withdrawing from your course.


Disruptive Behavior: Student demonstrates disorderly, abusive, or any other behavior that impairs or disrupts University processes.

Act Which Threatens Safety: Student threatens or commits physical violence against self or other persons.

Harassment: Student demonstrates conduct that is sufficiently severe, pervasive, or persistent to interfere with another individual's work, academic or program participation, or creates an environment that a reasonable person would consider intimidating, hostile or offensive.

Health Risk: You are concerned about a student's physical health based on his/her inappropriate behavior and/or inappropriate actions.

Damage to Property: Student defaces, disfigures, damages, or destroys property belonging to the University or member of the University community.

Medical Attention: Student is experiencing or has experienced an illness or injury that could be or is affecting his/her academic standing and/or behavior.

Mental Health: You are concerned about a student's mental health based on his/her inappropriate behavior and/or concerning communication[s].

Planning to Leave ESU: You believe a student may be planning to leave the University (Only the student’s academic advisor will be notified.).