Academic Regulations

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Additional information on Academic Regulations is available in the Student Handbook.

Attendance

  • Each professor will determine a class attendance policy for each course. The professor must notify students of the class attendance policy at the start of the semester and may do so by posting attendance requirements on the course syllabus. A copy of the policy must be kept on file in the department office. Students are required to actively participate in their courses and professors are asked to confirm a student's class participation/attendance through the Course Roster Verification process. Class attendance may impact a student’s course grade per the stated attendance policy.

    Excused absences, including absences for participation in approved university events, will not result in a penalty, provided that the student makes up missed work as required by the professor. In case of an extended absence during a semester (e.g., health or medical issues, family concerns, etc.), the student or a designee is encouraged to notify the Registrar in the Student Enrollment Center who will notify the student’s instructors.

Undergraduate Catalog Policy

  • (As applicable for Academic Programs/Majors/Minors)

    An undergraduate student is subject to the academic requirements and regulations contained in the catalog for their program in effect during the semester in which the student is first registered as a matriculated student. The only exceptions to this policy are stated below:

    1. A student who first attends the university during the summer will be subject to the requirements and regulations in effect for the following academic year.
    2. A student who declares or changes a major or other academic program (minor, concentration) after matriculation is subject to the program requirements as outlined in the catalog in effect at the time of declaration or program change.
    3. A student may choose to follow all regulations and academic program requirements in effect in the current catalog. It is the student’s responsibility to complete a "Change of Catalog" card, obtain the required signature and submit the card to the Student Enrollment Center.
    4. A student who discontinues attendance for two or more consecutive semesters (fall/spring or spring/fall) will be subject to the regulations and program requirements in effect when the student is readmitted to the university. This includes students who are dismissed from the university for academic or disciplinary reasons.
    5. Some programs are subject to requirements that originate with legal and governing authorities outside the university (for example, requirements for teacher and other professional certifications). Such requirements are sometimes subject to change for all participants on a specific date and do not lend themselves to implementation by catalog year.
    6. Some academic departments place time restrictions on the completion of major courses and/or major requirements. Such restrictions are clearly articulated in the university catalog and take priority over this policy.

    Please note: Occasionally the university will adopt or revise a regulation (other than an academic program requirement) that cannot equitably or administratively be implemented by catalog year. In those cases all students shall be advised of the change at least one full semester in advance and through several venues before the change goes into effect.

  • Program Changes

    • A student may change curriculum or field of study of specialization only with the approval of the chair of the department the student wishes to enter. Change notifications are also sent to the chair of the student's prior program. The student’s grade point average and the reasons for change will be assessed by the chair of the department into which the student is transferring.

      Changes in program should be requested only after careful counseling and planning. All such changes require the completion of a "Change of Major" card that is available at the Student Enrollment Center. Changes to major/minors/concentrations mean that the student is to follow the catalog requirements for that program based on the year of change. It is recommended that students request a program change prior to applying for graduation if applicable.

      Specific professional programs, such as nursing and medical technology, are limited in the number of students who can be accommodated. Students planning to enter these fields should contact the appropriate department.

Registration for Semesters/Sessions

  • Registration is the method of ensuring continuous matriculation in an academic program. Students register for courses each semester for a subsequent semester. That is, registration for fall takes place in April, registration for winter session takes place in October, registration for spring takes place in November and registration for summer sessions usually takes place in February. A student's course schedule is regarded as a contract and determines official enrollment. A full-time undergraduate student credit load for a regular semester is 12-18 credits. Special permission is needed for students registering for more than 18 credits. Additional tuition charges will apply.

    Registration in non-classroom courses such as Individualized Instruction, Independent Study and Internships is initiated by the student by completing a Non-Classroom Card Request. Students should work with their academic department and college to secure approving signatures. Approved requests are added to the student's schedule by the Registrar in the Student Enrollment Center.

  • Changes to Enrollment/Class Schedule

    • Courses may be added during the first seven calendar days for spring and fall semester through the student portal myESU.

      Courses may be dropped (no record on academic transcript) during the first six calendar days of the semester for spring and fall semesters through the student portal myESU.

      Students who withdraw from a course beginning day seven through week 10 will receive a grade of "W" for that course on their permanent record. Instructor permission may be required to withdraw from a course.

      After the 10th week the student may withdraw only if there are extraordinary circumstances (e.g. illness, death in the family, etc.). In this situation the student must also secure the appropriate dean's signature and submit it to the Student Enrollment Center. A grade of "W" will be assigned if the student is passing; "Z" will be assigned if the student is failing.

      Any student who discontinues attendance in a course without formally withdrawing will be assigned an "E" as a final grade. Through the class roster verification process, a student who has not attended a course during the first week (first five class days of the semester or first two days of summer session) may be dropped from the course by the instructor.

      A student may withdraw ("W" or "Z") from a maximum of 16 credits during the student's stay at the university. Any course dropped during the first week of the semester, for which no grade is assigned, will not be counted toward this limit, nor will "W's" received for a total semester withdrawal from the university.

      A student attending a course without proper registration and payment of all tuition and fees does not constitute de facto enrollment. The university will not permit retroactive enrollment in or payment for any class after the end of the term in which the course is offered.

      Type of Action

      Semester

      Quarter

      Summer Session
      3 weeks

      Summer or Winter Session
      6 weeks

      No record on academic transcript

      Day 6

      First 3 days

      1st day

      2 days

      Grade of W

      Day 7

      4th day through
      5th week

      2nd day through
      2nd week

      3rd day through
      4th week

      No withdrawal*

      11th through
      15th week

      6th through
      7 1/2 week

      3rd week

      5th through
      6th week

      * Except for extraordinary circumstances as previously defined.

  • Auditing Courses

    • A student desiring to audit a course must submit an official request to the Student Enrollment Center after securing the approval of the professor of the course. A change of registration from credit to audit or from audit to credit may occur only during the first seven calendar days of the semester. Auditing students pay the same tuition and fees as students taking courses for credit.

      Please note: Senior citizens registering for courses under the special student status will automatically be assigned an audit grade.

  • Undergraduate Students Taking Graduate Courses

    • ESU undergraduate students may take a maximum of six graduate credits during their senior year if the following criteria are met:

      1. Satisfaction of the grade point requirements for admission with full graduate standing, i.e. 3.000 GPA in the major and 2.5000 GPA overall (may be higher for some majors);
      2. Verification of senior class status (completion of 90 credits);
      3. Approval by the appropriate faculty member teaching the class;
      4. Approval of the dean of the Graduate College. This must be submitted to the Student Enrollment Center.

      All appropriate signatures must be secured prior to registering. Graduate credit that is used to satisfy graduation requirements for the bachelor’s degree cannot be used to satisfy the requirements of a master’s degree at ESU.

Grades

  • Grade Reports

    • Student grade reports are available at mid-semester and at the end of the semester. Only the semester grades are entered on the student's permanent records (transcript). Semester grade reports are available through the student portal myESU. Specific information about access to the student portal is mailed to each student upon his or her initial enrollment at East Stroudsburg University.

      It is the responsibility of each student to check grade reports at mid-semester and at the end of the semester. Students are expected to check grade reports as they are available to be aware of academic performance in each course, to register for courses for the next semester, and to address issues related to course grades immediately. Grade reports are an important tool for assessing academic progress.

  • Quality Point System

    • In addition to meeting course and semester hour requirements for graduation, students must maintain a specified academic level throughout a given curriculum as measured by quality points. The minimum number of quality points required for graduation is twice the number of semester hours of credit attempted. Pass/fail courses are not used in the computation of the quality point average. Work completed at other colleges and accepted as transfer credit is not considered in computing the quality point average. The required quality point average for graduation is 2.000 or higher. Some degree programs require a higher cumulative quality point average.

      Each semester hour grade is calculated as follows:

      A

      4.000 quality points

      A-

      3.667 quality points

      B+

      3.333 quality points

      B

      3.000 quality points

      B-

      2.667 quality points

      C+

      2.333 quality points

      C

      2.000 quality points

      C-

      1.667 quality points

      D

      1.000 quality points

      E

      0 quality points

  • Calculating Grade Point Average

    • Calculating of grade point average is done using the steps below.

      1. Grade symbols are translated into quality points per semester hour of credit as listed above.
      2. The university recognizes that a good grade in a three-semester-hour course requires more work than in a two-semester-hour course. Owing to this, the university follows a system which recognizes both the quality and quantity of a student's work. Under this system, the number of quality points for each letter grade (e.g. four points for an A) is multiplied by the number of semester hours of credit for the course.
      3. Quality points are awarded only for work completed at East Stroudsburg University. Work completed at other colleges and accepted as transfer credit is not considered in computing the quality point average.
  • Incompletes

    • The maximum time for completing course requirements to remove incomplete grades is one year from the end of the session in which the "I" grade was assigned. After that time, the "I" grade will automatically be converted by the Registrar to an E, F, or U based on the grade mode for the course. The student can then only earn credits for the course by registering for it again in another semester.

      If a student applies for graduation in a session before the one-year period has expired, the course requirements must be completed by the end of that session, or the "I" grade will be converted by the Registrar to an E, F, or U based on the grade mode for the course.

      Students who cannot complete the required coursework during the specified time period should notify the faculty member as soon as possible. A faculty member who chooses to deviate from this policy will require the student to sign a contract specifying conditions necessary for course completion, which may include a time period for completion of less than one year or other conditions. The faculty member will also notify the Registrar of any changes to the completion date.

  • Repeat Grades

    • Undergraduate students will be limited to a maximum total of six repeats during their enrollment at East Stroudsburg University. This is an individual course count (not credit). Students cannot repeat more than six courses.

      A single course can only be taken a maximum of three times. That is, the course should appear no more than three times on a transcript. The most recent grade, regardless of whether it is higher or lower, will be the grade used for the GPA calculation. All other grades earned for repeated courses will be marked as such on the student’s academic transcript.

  • Developmental Education Courses

    • The Course Repeat Policy limit will not apply to Developmental Education courses such as MATH 090 and ENGL 090. However, the most recent grade will be the grade used for assessing academic progress for both the semester and overall calculations. Credits earned will count towards Class Standing (Classification Level). Credits and grades will appear on transcript but credits will not count towards the minimum number of credits required for graduation.

Academic Standing (Scholarship)

  • Academic Good Standing

    • A student at East Stroudsburg University must achieve a minimum cumulative grade point average (CGPA) of 2.000 to maintain satisfactory academic standing.

  • Dean's List

    • A student at ESU is eligible for the Dean's List at the end of each semester if he/she is pursuing a degree and has earned at least 12 credits with a term GPA of at least 3.500. At the end of each semester, the Dean's List is made public.

  • Academic Warning

    • Regular matriculated students who are below the 2.000 QPA will be placed on academic warning. While on academic warning the student may not register for more than 13 credits in any semester or enroll in off-campus internships.

  • Academic Probation

    • Regular matriculated students who are on academic warning and do not raise their CGPA to 2.000 after one semester will be placed on academic probation and will be granted one semester to raise the CGPA to the required level. While on academic probation, the student may not register for more than 13 credits. Furthermore, students on academic probation are not eligible to compete or practice in intercollegiate athletics and may not enroll in off-campus internships.

  • Academic Suspension

    • Students who are on academic probation and who fail to raise their CGPA to the required level and who have a GPA of less than 2.200 for the semester on probation will be suspended from the university for a period of one calendar year. At the end of that year, the student will be eligible for readmission in Academic Probation [2] status. Academic suspension is not subject to appeal. The student will be allowed to register for no more than six credits per semester during the suspension year.

  • Academic Dismissal

    • Students returning from academic suspension who fail to maintain a GPA of 2.200 or better each semester until their cumulative GPA has risen to the required level will be dismissed from the university for academic failure. At this time, they have the right to appeal to the Admissions Appeals Committee.

  • Appeal Process for Academic Dismissal

    • A student who has been dismissed from the university for academic failure may appeal the dismissal by submitting a letter to the Admissions Appeals Committee. This letter must include why the student was unsuccessful in previous academic experiences and why he/she feels that future academic endeavors will be successful. The committee will review the letter, review the academic record, and conduct an interview with the student, and then either uphold the dismissal or approve a reinstatement under stipulated conditions. A student whose Academic Dismissal appeal is approved returns to the university under Academic Probation (2) status.

  • Academic Forgiveness

    • Academic Forgiveness establishes an effective way to encourage capable, mature students to return to ESU after they have achieved poor grades during an earlier attempt at pursuing a degree at ESU. It applies to all undergraduate readmitted students who have not taken any coursework at ESU within the last three calendar years prior to the readmission semester. Forgiveness is only available for courses taken at ESU where grades of below a C were earned. Academic Forgiveness may impact a student's state and federal financial aid eligibility. Students must obtain the Academic Forgiveness form in the Admission office. The completed form is returned for review to the Registrar in the Student Enrollment Center. This policy is in effect for fall 2013 and can be used by incoming readmitted students only.

Transfer Credit Evaluation

  • Information on Academic Passport, the Pennsylvania Articulation Center (PA TRAC) and the Transfer Credit Appeal Process can be found in the Admissions section of the catalog or online at www.esu.edu/transfer.

    Please see the Graduation Residency Requirement for information that may affect the maximum transferrable credits and completion of your ESU degree program.

  • Continuing Students Transferring Credits Back to East Stroudsburg University

    • Current East Stroudsburg University students who desire to transfer courses from another college or university back to ESU must secure the approval of their academic adviser, or the department chairperson where the external credits would transfer, prior to registering at the other college/university. This is done to insure that the course will replace a course requirement within the degree program. Approvals must be submitted to the Student Enrollment Center. Transfer credit is only granted if a grade of at least "C" is earned and on receipt of an official transcript from the other college/university. Students can utilize the Course Equivalencies database online at www.esu.edu/transfer.

  • Advanced Placement

    • East Stroudsburg University permits students to earn credit toward the baccalaureate degree by successful completion of the Advanced Placement Examination. Students currently enrolled in high school should contact their guidance counselor about the AP Exam. A grade of "3"or higher on any of these examinations will be counted for three semester hours by East Stroudsburg University. Please refer to www.esu.edu/transfer for more information about getting credit for courses through AP testing.

  • College-Level Examination Program

    • The College-Level Examination Program (CLEP) of the College Board enables students to earn college credit by examination. The General Examinations of CLEP (English Composition, Humanities, Mathematics, Natural Sciences and Social Sciences-History) may be taken to apply toward the General Education pattern of courses at East Stroudsburg University. Such examinations must be passed at the 50th percentile.

      The following limit shall be applied to the number of credits which may be earned in General Examinations:

      English Composition

      3 credits

      Humanities

      6 credits

      Mathematics

      3 credits

      Natural Sciences

      6 credits

      Social Sciences – History

      6 credits

      Total

      24 credits

      Subject matter examinations may also be taken under the CLEP program. These examinations must also be passed at the 50th percentile. Students shall not be given credit for both General and Subject examinations in the same areas. Normally CLEP examinations may not be counted toward the student’s major field of study. Interested students should contact the Articulation and Transfer staff in the Student Enrollment Center. Official CLEP results should be forwarded to the Student Enrollment Center, Attn: Articulation and Transfer for consideration.

  • PASSHE Visiting Student Program

    • The purpose of this policy is to facilitate undergraduate student enrollment at institutions of the Pennsylvania State System of Higher Education to take advantage of courses available across the system, without loss of institutional residency, eligibility for honors or athletics, or credits toward graduation at the home institution. Grades earned under the Visiting Student Program will be accepted in full by East Stroudsburg University, and will be included in the calculation of credits earned, GPA, and residency requirements.

      The following requirements and conditions apply to participants in the Visiting Students Program:

      1. The student must be matriculated at the home university with a minimum of 12 college-level credits and be in good academic standing.
      2. Students may take a maximum of 24 credits via the Visiting Student Policy.
      3. The student who presents evidence of good standing at the home university will be allowed to register for courses at other PASSHE universities. The visiting student priority level for registration will be determined by each university.
      4. All credits and grades accrued at other PASSHE universities shall be accepted in full by the home university and thereafter treated as home university credits, residency, and grades.
        1. It is the responsibility of the student to work with the student's adviser at the home institution regarding applicability of credits towards graduation requirements at the home institution consistent with PASSHE procedures.
        2. It is the responsibility of the student to complete the Visiting Student Notification Form and submit to the home institution prior to enrolling in courses at another PASSHE institution.
        3. Students cannot use the Visiting Student Program to repeat courses.
        4. Students cannot use the Visiting Student Program for internship or practica that are required for licensure or certification without the express written permission of their appropriate university officials at the home university and placement availability at the requested institution.
      5. The student shall register at, and pay tuition and fees to, the state system university visited. A student wishing to divide a course load between two institutions during the same term shall register and pay appropriate tuition and fees at both universities.

      PASSHE Distance Education Course Application Process: Students wishing to take advantage of PASSHE Distance Education Course Sharing need to complete the Distance Education Application with their home institution.

Class Standing/Classification Level

  • Class designation is determined by the number of semester hours of work which the student has satisfactorily completed in accordance with the following:

    Semester Hours Completed

    Class

    0-29.9

    Freshman

    30-59.9

    Sophomore

    60-89.9

    Junior

    90 and over

    Senior

Graduation

  • A student at East Stroudsburg University must earn a minimum grade point average of 2.000 in order to graduate (individual departments may, however, stipulate higher graduation requirements), complete the general education requirements and competencies requirements, and file an intent to graduate request. Intent to graduate requests may be directed to the Student Enrollment Center. Priority processing deadlines for applying for graduation are November 1 for May graduation, and April 1 for August and December graduation. The university holds three commencement exercises during the academic year, one at the end of the fall semester and two at the end of the spring semester. Students with only an outstanding required internship that will be completed during the summer may participate in the spring ceremony. Students graduating in August may participate in the December ceremony.

    The official degree conferral/graduation date is posted on the student's permanent record (transcript) as the semester when all degree requirements have been completed and confirmed by the Registrar or her designee.

  • Graduation Honors

    • In order to qualify for graduation honors, (the only honors other than the University Leadership Award to be announced at commencement exercises), a student must have completed at East Stroudsburg University 60 credits in which the letter grades of A, A-, B+, B, B-, C+, C, C-, D or E are assigned. Students who have the appropriate grade point average at the time the honor's designation is determined, and who will have met the 60-credit minimum once the final semester is completed, will be granted graduation honors as follows:

      Summa Cum Laude

      Cumulative quality point average 3.800 or above

      Magna Cum Laude

      Cumulative quality point average 3.600 to 3.799

      Cum Laude

      Cumulative quality point average 3.400 to 3.599

      Graduation honors are based on all work completed at East Stroudsburg University by March 15 of the academic year for May commencement, and by Nov. 1 for Dec. commencement. The official university transcript will carry the appropriate honors designation based on all work completed at the university.

  • Graduation Residency Requirement

    • All first baccalaureate degree students will take at least 30 of their last 45 credits at East Stroudsburg University. At least 50% of major requirements must be completed at a Pennsylvania State System of Higher Education university.

  • Active Duty Service Members Exception

    • For active duty service members, the academic residency requirement will not exceed 25% of the undergraduate degree program. If the undergraduate degree is available 100 percent online, the academic residency requirements will not exceed 30% of the undergraduate degree program.

      With the exception of specific course areas such as majors, the academic residency requirements for active duty service members will not include "final year" or "final semester" requirements. In addition, each program is expected to confirm with their respective accrediting agencies the allowable flexibility in order to meet the needs of active duty service members.

  • Simultaneous Dual Degrees

    • Students wishing to earn dual degrees (both a B.S. and a B.A.) must earn a minimum of 150 credit hours while completing all requirements for multiple majors and the general education competencies.

      Students meeting all of the requirements of two majors with less than 150 credit hours can obtain a multiple major designation. In the case of a double major, if the two majors involve multiple degree designations (e.g., B.A. in English and B.S. in Psychology), the student will have the option to select only one degree designation that appears on the transcript and diploma.

  • Second Degrees

    • A student who is already the recipient of a baccalaureate degree (either from East Stroudsburg University or from a different regionally accredited university) who wishes to pursue an additional undergraduate field will be required to complete a minimum of 30 credit hours at East Stroudsburg University including the requirements for the major. The program of study for the additional degree is to be approved by the appropriate department chair and appropriate academic dean.

National Honor Societies

  • Alpha Psi Omega

    Dramatic fraternity

    Alpha Kappa Delta

    Sociology honor society

    Chi Alpha Epsilon

    Student support services honor society

    Delta Alpha Pi

    Students with disabilities honor society

    Eta Sigma Delta

    Hotel, restaurant, and tourism management honorary

    Eta Sigma Gamma

    Health science and education honor society

    Gamma Theta Upsilon

    Professional geography fraternity

    Iota Iota Iota

    Women’s studies honor society

    Kappa Delta Pi

    Honor society in education

    Lambda Pi Eta

    Communication honor society

    Omicron Delta Epsilon

    Honor society of economics

    Omicron Delta Kappa

    Leadership honorary

    Phi Alpha Theta

    History fraternity

    Phi Epsilon Kappa

    Physical education honorary

    Phi Sigma Iota

    Foreign language honor society

    Pi Sigma Alpha

    Government honor society

    Psi Chi

    Psychology honor society

    Rho Phi Lambda

    Recreation honor fraternity

    Sigma Phi Omega

    Gerontology academic honor and professional society

    Sigma Pi Sigma

    Physics honor society within the Society of Physics Students

    Sigma Tau Delta

    English honorary fraternity

    Sigma Theta Tau

    Nursing honorary

    Sigma Xi

    Sciences and mathematics honorary of the Scientific Research Society

    Additional information on Academic Regulations is available in the Student Handbook.