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Glossary

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Act The Pennsylvania Right to Know Law, as amended, 65 P.S. §§ 67.101.
Accuser The person who is alleging a violation of the Title IX Compliance Policy.
Accused The person who is alleging a violation of the Title IX Compliance Policy.
Administrative Divisions The primary administrative divisions of the University, including the President’s Office, Academic Affairs, Enrollment Management, Finance and Administration, Research & Economic Development, and Student Affairs.
Annual Leave

Annual (vacation) leave is time away from the job with compensation. It is given to provide time to rest and relax during the course of a year's work. Annual leave begins to accrue with the first day of work, but is not available for use until the employee has completed 30 days of service. An absence that is not scheduled and approved in advance may be cause for disciplinary action. The University anticipates that employees will be able to take vacation at their convenience. Should conflicts arise, however, management reserves the right to approve all vacation requests based upon maintenance of efficient operations.

Approved Protocol A proposal for animal care or use that has been submitted to the IACUC on the appropriate form and been approved by the committee.
Athletic Field Outdoor space designed for sporting type events.
Auditorium A room designed for presenting information to a large audience or public gathering.
Auxiliary Account Account funded exclusively by student fees and receives no financial institutional support for the services offered.
Banners Vinyl or suitable fabric with grommets for hanging on which a sign or words are painted. Size cannot exceed 4’ x 12’.
Bullying and Cyber-Bullying Repeated and/or severe aggressive behaviors likely to intimidate or intentionally hurt, control or diminish another person, physically or mentally, not inclusive of speech or conduct protected by the First Amendment. Cyber—bullying is when an individual is tormented, threatened, harassed, humiliated, embarrassed and otherwise targeted by another person using the Internet, interactive and digital technologies, or mobile phones.
Calendar Day The period of 24 hours from midnight to midnight.
Captioning

The process of converting the audio content of a television broadcast, webcast, film, video, CD ROM, DVD, live-event, or other productions into text and displaying the text on a screen, monitor, or other visual display system.

Carryover of Personal Leave

Most employees shall be permitted to carry over unused earned personal leave into the first seven (7) pay periods of the next calendar year. Employees should refer to their appropriate bargaining agreement for carry-over limitations. Any personal days permitted to be carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year will be lost.

Certificate of Insurance Users or groups not associated with the University must carry liability insurance and request a Certificate of Insurance to be issued no later than 14 days prior to the first date of the event, naming East Stroudsburg University as additional insured.
Chalking Writing/art-work that is drawn using washable chalk, excluding paint, aerosol or other writing material including charcoal.
Classroom A room designed and reserved primarily for general meetings.
Common Space May refer to lobbies, main lounges, secondary lounges, kitchen space, recreation rooms, project rooms and conference rooms.
Commuting Distance Within 45 miles from the campus at ESU.
Complainant The Individual(s) alleging the occurrence of discrimination or harassment or sexual harassment.
Conference Room A room intended for a meeting, discussion, presentations, training, etc. on a recurring or one-time basis.
Consent Consent is clear, knowing and voluntary. Consent is active, not passive. Silence, in and of itself, cannot be interpreted as consent. Consent can be given by words or actions, as long as the words or actions create mutually understandable clear permission regarding willingness to engage in (and the conditions of) sexual activity. Consent to any one form of sexual activity cannot automatically imply consent to any other form of sexual activity. Previous relationships or prior consent cannot imply consent to future sexual acts. Consent can also be withdrawn at any point in sexual activity.
Consolidation The act or process of “joining together” or “uniting.” Refers to the Housing space.
Core Parking Parking lots which are located directly adjacent to academic buildings and/or housing are considered core parking. Peripheral parking is located in those lots which are not directly adjacent to academic buildings or University-owned or affiliated housing.
Cost of Attendance The cost of attendance includes tuition, fees, room, board, books, personal expenses, and transportation.
Dating Violence A pattern of assaultive and controlling behaviors that one person uses against another person in order to gain or maintain power and control in a relationship. The abuser intentionally behaves in ways that cause fear, degradation, and humiliation to control the other person.
Discrimination Is an adverse employment action or decision that is based on or motivated by an individual's race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran's status.
Disabled Individual An individual who meets one of the following criteria:
  1. Has a physical or mental impairment that limits one or more major life activities (examples are walking, speaking, seeing, hearing, and performing manual tasks);
  2. Has a record of such impairment; or
  3. Is regarded as having such an impairment.
Domestic Violence Any abusive, violent, coercive, forceful or threatening act or word inflicted by one member of a family or household on another.
Eligible Users Eligible users of residence hall lounge and common area space are defined as university funded student clubs and organizations, university employees, affiliates, and other university constituents.
EST Eastern Standard Time Zone (standard time in the 5th time zone west of Greenwich, reckoned at the 75th meridian; used in the eastern United States.)
Excess Annual Leave

Unused annual leave shall be carried over from one calendar year to the next up to a maximum of 45 days.Most employees will be permitted to carry over annual leave in excess of the 45-day limit into the first seven (7) pay periods of the next calendar year.Employees should refer to their appropriate bargaining agreement for carry over limitations on excess annual leave.Any days permitted to be carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year will be converted to sick leave subject to any limitations in a specific bargaining agreement.

Excess Sick Leave Earned unused sick leave may be accumulated and carried forward from one calendar year to the next.
Extended Housing Occurs when double rooms are temporarily increased in occupancy to triple rooms in order to accommodate a class of incoming first-year students.
External Website Vendors Contractors and outside vendors who sell website-related services including website design and website hosting.
Finalist Pool The group of candidates that has successfully traversed all phases of the search and is determined eligible by the hiring authority utilizing the criteria established and announced prior to the start of the search.
Gender Discrimination The unequal or disadvantageous treatment of an individual or group of individuals based on gender.
Graffiti Writing or drawings scribbled, scratched, or sprayed on a wall or other surface in a public place.
Guest Rooms Double bedrooms with a full bath located near the Resident Director apartments in Laurel and Minsi Halls, fully furnished with a double bed, pillows and bedding, dresser, desk, desk chair, closet space, mini-refrigerator, television, window ac unit, towels and toiletries.
Harassment Any type of behavior based on race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran's status that is so severe or pervasive that it interferes with an individual's ability in the work, learning or other university environment. Not every act that might be offensive to an individual or a group will be considered as harassment. Whether an environment is "hostile" or "abusive" can be determined only by looking at all circumstances. These may include the frequency of the harassing conduct; its severity; whether it is physically threatening or a offensive utterance; and whether it unreasonably interferes with an employee's or student's performance.
Hazing Defined as acts likely to cause physical or psychological harm or social ostracism to any person within the University community, when related to the admission, initiation, pledging, joining, or any other group affiliation.
Home Page The initial or starting index page of a website. The first page served when visiting a website.
IACUC Institutional Animal Care and Use Committee
Individual Ready Reserves (IRR) A category of Ready Reserves composed of former active duty or reserve military personnel.
Intimate Partner Violence Occurs between two people in a close relationship. The term “intimate partner” includes current and former spouses, cohabitating persons, dating partners, and individuals with a child in common. Intimate Partner Violence exists along a continuum from a single episode of violence to ongoing battering. The four behavioral types of Intimate Partner Violence include: physical violence (person hurts or tries to hurt a partner by use of physical force); sexual violence (person forces partner to engage in a sex act without consent); threats (use of words gestures, weapons, or other means to communicate the intent to cause harm); and emotional abuse (threatening a partner, his or her possessions or loved ones, or harming a partner’s self-worth, as in stalking, name-calling, intimidation or isolation from friends and family).
Linden Quad Refers to the grassy area between the front of Linden and the back of Shawnee Halls
Multipurpose Space

 A room designed for various uses.

National Guard

A reserve force of the United States which functions as the ground component of the state-level militia while not in federal service.

Non-Academic Event

Any event taking place on campus that is not an academic class. 

Non-consensual Sexual Contact

Includes any intentional sexual touching, however slight, with any object, by a man or a woman upon a man or a woman that is without consent and/or by force. Sexual contact includes intentional contact with the breasts, buttocks, groin or genitals, or touching another with any of these body parts, or forcing an individual to touch another or themselves with or on any of these body parts; any intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth or other orifice.

Non-consensual Sexual Intercourse

Includes any sexual intercourse, however slight, with any object, by a man or a woman upon a man or a woman that is without consent and/or by force. Intercourse includes vaginal penetration by a penis, object, tongue or finger, anal penetration by a penis, object, tongue or finger and oral copulation (mouth to genital contact or genital to mouth contact), no matter how slight the penetration or contact.

Non-University/External Events

Programs and activities organized by individuals, organizations, or groups not part of the organizational structure of the University who request to use University facilities for the benefit of their own program.

Occupied Times
  1. Administrative Buildings: Monday-Friday 7:00AM to 5:00PM (except holidays).
  2. Classrooms/academic use spaces: In accordance with the published class schedules.
  3. University Library spaces: All scheduled operating hours.
  4. Residence Halls: To be determined jointly by Residence Life, Conference Services and Facilities Management.
Other Leave For other types of leave such as civil leave, military leave, parental leave, and leaves of absences without pay, employees should contact the Office of Human Resource Management.
Other Sexual Misconduct A collective term used to identify other offenses that, when gender-based, are in violation of Title IX and prohibited by this policy.
Outdoor Signs Traffic or directional signage in collapsible frames including signs erected using stakes or metallic frames etc. placed on university grounds or near sidewalks/roadways.
Payment of Earned Unused Personal Leave Personal leave earned is subject to payment in full upon separation of employment.
Payment of Earned Unused Annual Leave Earned annual leave is subject to payment in full upon separation of employment.
Payment of Earned Unused Sick Leave Payment of earned unused sick leave is available for employees who meet certain retirement criteria. Refer to bargaining unit contracts or the non-represented benefits summary for specific payment schedules.
Personal Leave Personal leave is time away from the job with compensation for personal reasons. Personal leave shall be scheduled and granted per the employee's request, subject to management's ability to maintain efficient operations.
Personal Websites and Personal Pages Websites and webpages that represent an individual or group rather than the organization. Commonly contain personal rather than organizational information.
Posthumous Following or occurring after one's death.
President The President determines the role of President’s Council in reviewing and approving substantive amendments, based on assessment of proposed change.
President’s Council The role of President’s Council is to:
  • Oversee the administrative policy framework to ensure policy alignment, continuity, and accountability;
  • Apply an institutional perspective to the review and approval of administrative policies;
  • Approve new policies and substantive amendments to existing policies for promulgation to ensure policies meet the minimum criteria for adoption as administrative policies;
  • Assess and determine the institution’s administrative policy needs; and
  • Ensure policy development and management plans are appropriate for the administration of policies.
Priority Registration Registration that starts prior to the general student population.
Procedures Statements that provide for orderly implementation of established policies through specific, prescribed actions and are more detailed than a policy statement.
Public Funds All monies received by ESU are public funds, including but not limited to state appropriations; tuition, room, board, and other student fees; restricted and unrestricted gifts; restricted and unrestricted grants; ticket sales from athletic, cultural and other events; revenue from athletic camps and conferences; corporate sponsorships and investment income.
Qualified Individual Someone with a disability who meets the necessary skill, work experience, education, training, licensing or certification, or other job-related requirements of a position, with or without an accommodation. In the case of a student, the student must be able to meet the technical and academic qualifications for entry into the school, program or activity, with or without an accommodation.
Qualified Sign Language Interpreter An individual who provides interpreting or transliterating services to individuals who are deaf or hard of hearing and is state registered in compliance with ACT 57 of 2004.
Ready Reserves A program of the U.S. Department of Defense to maintain a pool of trained service members that may be recalled to active duty should the need arise.
Refund Is the difference between the financial aid that is paid on the student's account and the total charges on the account plus the emergency loan.
Remote Work Location Any work location (i.e., home office, alternate site, etc.) other than the University.
Reproductive Coercion Representative of explicit male behaviors to promote pregnancy (unwanted by the woman). Reproductive coercion can include, “birth control sabotage” or interference with contraception and/or “pregnancy coercion” in which the woman is told not to use contraception or threatened if she doesn’t get pregnant.
Respondent The individual(s) against whom a complaint of violation of this policy is made.
Responsible Office/Policy Contact: Identified by the two or three letter preceding the policy number. The Responsible Office is typically the office, department or official at the University that is most directly responsible for implementing and administering a particular university policy and is the primary contact for questions concerning the implementation and administration of a particular university policy. This is generally the responsible office or person who is the subject matter expert designated by the policy owner to be the first point of contact to answer policy questions and assist in policy interpretation.
Retaliatory Harassment Defined as intentional action(s) taken by an accused individual or allied third party, absent legitimate non-discriminatory purposes, that harms an individual as reprisal for reporting, filing or participating in grievance proceeding.
Sexual Exploitation Occurs when a person takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of the other sexual misconduct offenses. Sexual exploitation includes but is not limited to: invasion of sexual privacy; prostituting another person; non-consensual video, photography or audio-taping of sexual activity; going beyond the boundaries or consent (permitting others to watch you have consensual sex); voyeurism; knowingly transmitting an STD or HIV to another person- exposing one’s genitals in non-consensual circumstances or inducing another to commit same.
Sexual Harassment Under this policy the definition of sexual harassment is intended at all times to be construed in accordance with applicable laws. Sexual Harassment is a form of sex discrimination. It is defined as unwelcome sexual advances, requests for sexual favors, whether or not accompanied by promises or threats, and other sexual conduct when:
  1. submission to or rejection of such conduct is made either explicitly or implicitly a term or condition of an individual's education or employment or participation in other University activities; or
  2. submission to, or rejection of, such conduct by an individual is used as the basis or substantial factor in assignment, advancement or evaluation, or in making other academic or employment decisions affecting an individual; or
  3. such conduct is so severe or pervasive so as to create a hostile or abusive work or educational environment, which unreasonably interferes with work or educational performance, or negatively effects an individuals' employment or education opportunities.
Sexual Violence A term that encompasses all forms of sex-based coercive acts, bullying and emotional abuse.  It includes: non-consensual sexual contact (or attempts to commit same); non-consensual sexual intercourse (or attempts to commit same); sexual exploitation; all forms of intimate partner violence (inclusive of dating violence and domestic violence); and reproductive coercion.
Shawnee Quad Refers to the grassy area between Laurel, Minsi, Monroe, Shawnee Halls, and the Keystone Room.
Sick Leave

Sick leave is time away from the job with compensation. The university provides it so that an employee's salary may continue during periods of bona fide sickness, off-the-job injury, and other family illness. Sick leave begins to accrue with the first day of work, but is not available for use until the employee has completed 30 days of service. Sick leave will be earned based on a schedule prescribed for your bargaining unit. Sick leave shall be granted when, because of personal illness or off-the-job injury, employees are unable to perform their assigned duties. Upon retirement, the university will pay individuals a portion of unused sick leave consistent with the respective collective bargaining agreements. A doctor's certificate is required if the employee is sick and absent three or more consecutive scheduled workdays. The University reserves the right to require a doctor's certificate that clearly states the employee was under the physician's care and was unable to work on the day in question where there is reason to believe that the employee has been abusing the sick leave privilege. Paid sick leave may not be used for vacation or other similar purposes. When an employee is required to be absent from work because of the serious illness of a member of the employee's immediate family, sick family leave may be used. Management reserves the right to request proof of family sickness if there is reason to believe an employee has been abusing the sick family leave privilege. For additional information, employees can refer to the Family and Medical Leave Act of 1993 (FMLA). Sick bereavement leave is to be used as time off for a death in the family. The specific number of days allowable varies depending upon the relationship of the employee to the deceased. Employee should refer to their appropriate bargaining agreement or the non-represented employees benefit summary for more specifics on the use of sick family and sick bereavement. Each supervisor is responsible for reviewing the use of sick leave by each employee under his/her supervision. Misrepresentation or abuse of sick leave request may subject the employee to disciplinary action.

Signs Flyers, posters, notice of events, announcements, advertisements. Leaflets, schedules and other informatory literature printed on paper and not exceeding 11”x17”.
Space Temperature The temperature of an occupied space, as determined by the energy management room sensor, digital thermometer or data logging device approved by Facilities Management.
Stalking and Cyber-Stalking Repetitive and/or menacing pursuit, following, harassment and/or interference with the peace and/or safety of a member of the community and their immediate family members. Cyber-stalking is the use of the Internet, email, or other electronic devices to stalk another person.
Student Events Events organized by Student Activities Association (SAA) officially-sanctioned clubs and organizations which are primarily intended for members of the ESU community, though members of the community, guests and alumni may attend these programs at the planner's discretion. Examples include: student group meetings, workshops, conferences, shows, concerts, movies, and other social activities.
Sub-sites Smaller self-contained websites that are located or served from below the top level domain of a main website.
Suspension of Right to Reserve Facilities: Conduct by those attending or participating in any program or activity at East Stroudsburg University shall be consistent with university regulations and local, state, and federal laws. Conduct that results in the disruption of normal university operations (i.e., movement of furniture and equipment within or outside of rooms, not returning a facility to is pre-event status, and noise) or any mistreatment of facilities or furnishings may result in the suspension of a group's right to reserve facilities.
Tailgate A party or social event held on and around the open tailgate of a vehicle, on tables, and generally includes food, beverages and when permitted, alcohol. Tailgate parties usually occur prior to sporting events.
Telecommuting Work alternative that substitutes home-to-work commuting with the option of working at home or at satellite work locations for all or part of the employee's normal work assignment.
Title IX Coordinator Responsible for implementing and monitoring Title IX compliance efforts on behalf of the University. The Title IX Coordinator will serve as a resource to members of the ESU community wishing to report any acts of sexual harassment, sexual violence or sexual misconduct as defined in the Title IX Compliance policy.
Tuition & Fees Includes charges for tuition, general, instructional and transportation fees, on-campus room and board.
University Academic Activities Activities directly related to the instructional mission of the University which includes credit bearing classes and activities resulting from an academic course.
University Events Programs scheduled and/or sponsored by faculty, staff, administrative offices or academic departments. These events are planned primarily for members of the ESU community, although alumni, members of the community, and other guests may attend these programs its primary focus is to be students and employees of ESU or ESU affiliates (i.e., Student Activities Association, ESU Foundation, etc.)
University Hosted Events Programs, conferences, campus, workshops, resource development activities, and/or meetings that involve a joint effort between two entities - a University college, academic department administrative unit, or student organization and an outside organization. Hosted event must meet the criteria outlined in the Facility Use Policy.
University Policy A policy adopted and approved consistent with the requirements of the ESU Policy Development and Administration Policy that has broad applicability beyond the internal operating procedures of a single office, department, or division. This definition encompasses only ESU policies which should be distinguished from procedures and from divisional practice or protocol.
University-Sponsored Events Activities directly related to the life of the campus community beyond the classroom, e.e., intercollegiate athletics, cultural, recreations, and student programming activities. Programs under this category may be scheduled or sponsored by administrative offices, faculty, staff, alumni, student organizations/clubs, and affiliated organizations.
USPS United States Postal Service.
Vertebrate animals Animals having a bony or cartilaginous skeleton with a segmented spinal column and a large brain enclosed in a skull or cranium, which includes fishes, amphibians, reptiles, birds, and mammals.
Veteran Any person discharged under honorable conditions who has served in the Armed Forces of the United States, or any women's organization connected with those forces, during any war or armed conflict; or any honorably discharged person who has served since July 27, 1953.
Volunteer

Any individual, including students, authorized by an appropriate appointing authority or designee of an appointing authority, who provides services to the university without remuneration from the university. For purposes of this procedure/standard, this includes members of governing bodies and student associations, but does not include student volunteers for university-sponsored, short term events of limited duration such as move-in days, community service days, commencement, etc.

Web Master The person responsible for maintaining a website and supervising website access and content.
Website Applications Programs running and/or providing a service on the website.
Website Branding The graphical layout, colors, fonts and logos used in a website's design.
Wireless Communication Device A device that transmits and receives voice, data, and/or text communication without being physically connected to the university network. This definition includes but is not limited to such devices as cellular telephones, pagers, wireless Internet services, wireless data devices, and cellular telephone/two-way devices.