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Act The Pennsylvania Right to Know Law, as amended, 65 P.S. §§ 67.101.
Administrative Divisions The primary administrative divisions of the University, including the President’s Office, Academic Affairs, Enrollment Management, Finance and Administration, Research & Economic Development, and Student Affairs.
Annual Leave

Annual (vacation) leave is time away from the job with compensation. It is given to provide time to rest and relax during the course of a year's work. Annual leave begins to accrue with the first day of work, but is not available for use until the employee has completed 30 days of service. An absence that is not scheduled and approved in advance may be cause for disciplinary action. The University anticipates that employees will be able to take vacation at their convenience. Should conflicts arise, however, management reserves the right to approve all vacation requests based upon maintenance of efficient operations.

Approved Protocol A proposal for animal care or use that has been submitted to the IACUC on the appropriate form and been approved by the committee.
Athletic Field Outdoor space designed for sporting type events.
Auditorium A room designed for presenting information to a large audience or public gathering.
Auxiliary Account Account funded exclusively by student fees and receives no financial institutional support for the services offered.
Calendar Day The period of 24 hours from midnight to midnight.

The process of converting the audio content of a television broadcast, webcast, film, video, CD ROM, DVD, live-event, or other productions into text and displaying the text on a screen, monitor, or other visual display system.

Carryover of Personal Leave

Most employees shall be permitted to carry over unused earned personal leave into the first seven (7) pay periods of the next calendar year. Employees should refer to their appropriate bargaining agreement for carry-over limitations. Any personal days permitted to be carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year will be lost.

Certificate of Insurance Users or groups not associated with the University must carry liability insurance and request a Certificate of Insurance to be issued no later than 14 days prior to the first date of the event, naming East Stroudsburg University as additional insured.
Classroom A room designed and reserved primarily for general meetings.
Common Space May refer to lobbies, main lounges, secondary lounges, kitchen space, recreation rooms, project rooms and conference rooms.
Commuting Distance Within 45 miles from the campus at ESU.
Complainant The Individual(s) alleging the occurrence of discrimination or harassment or sexual harassment.
Conference Room A room intended for a meeting, discussion, presentations, training, etc. on a recurring or one-time basis.
Consolidation The act or process of “joining together” or “uniting.” Refers to the Housing space.
Cost of Attendance The cost of attendance includes tuition, fees, room, board, books, personal expenses, and transportation.
Discrimination Is an adverse employment action or decision that is based on or motivated by an individual's race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran's status.
Disabled Individual An individual who meets one of the following criteria:
  1. Has a physical or mental impairment that limits one or more major life activities (examples are walking, speaking, seeing, hearing, and performing manual tasks);
  2. Has a record of such impairment; or
  3. Is regarded as having such an impairment.
Eligible Users Eligible users of residence hall lounge and common area space are defined as university funded student clubs and organizations, university employees, affiliates, and other university constituents.
EST Eastern Standard Time Zone (standard time in the 5th time zone west of Greenwich, reckoned at the 75th meridian; used in the eastern United States.)
Excess Annual Leave

Unused annual leave shall be carried over from one calendar year to the next up to a maximum of 45 days.Most employees will be permitted to carry over annual leave in excess of the 45-day limit into the first seven (7) pay periods of the next calendar year.Employees should refer to their appropriate bargaining agreement for carry over limitations on excess annual leave.Any days permitted to be carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year will be converted to sick leave subject to any limitations in a specific bargaining agreement.

Excess Sick Leave Earned unused sick leave may be accumulated and carried forward from one calendar year to the next.
Extended Housing Occurs when double rooms are temporarily increased in occupancy to triple rooms in order to accommodate a class of incoming first-year students.
External Website Vendors Contractors and outside vendors who sell website-related services including website design and website hosting.
Finalist Pool The group of candidates that has successfully traversed all phases of the search and is determined eligible by the hiring authority utilizing the criteria established and announced prior to the start of the search.
Guest Rooms Double bedrooms with a full bath located near the Resident Director apartments in Laurel and Minsi Halls, fully furnished with a double bed, pillows and bedding, dresser, desk, desk chair, closet space, mini-refrigerator, television, window ac unit, towels and toiletries.
Harassment Any type of behavior based on race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran's status that is so severe or pervasive that it interferes with an individual's ability in the work, learning or other university environment. Not every act that might be offensive to an individual or a group will be considered as harassment. Whether an environment is "hostile" or "abusive" can be determined only by looking at all circumstances. These may include the frequency of the harassing conduct; its severity; whether it is physically threatening or a offensive utterance; and whether it unreasonably interferes with an employee's or student's performance.
Home Page The initial or starting index page of a website. The first page served when visiting a website.
IACUC Institutional Animal Care and Use Committee
Linden Quad Refers to the grassy area between the front of Linden and the back of Shawnee Halls
Multipurpose Space

 A room designed for various uses.

Non-Academic Event

Any event taking place on campus that is not an academic class. 

Non-University/External Events

Programs and activities organized by individuals, organizations, or groups not part of the organizational structure of the University who request to use University facilities for the benefit of their own program.

Occupied Times
  1. Administrative Buildings: Monday-Friday 7:00AM to 5:00PM (except holidays).
  2. Classrooms/academic use spaces: In accordance with the published class schedules.
  3. University Library spaces: All scheduled operating hours.
  4. Residence Halls: To be determined jointly by Residence Life, Conference Services and Facilities Management.
Other Leave For other types of leave such as civil leave, military leave, parental leave, and leaves of absences without pay, employees should contact the Office of Human Resource Management.
Payment of Earned Unused Personal Leave Personal leave earned is subject to payment in full upon separation of employment.
Payment of Earned Unused Annual Leave Earned annual leave is subject to payment in full upon separation of employment.
Payment of Earned Unused Sick Leave Payment of earned unused sick leave is available for employees who meet certain retirement criteria. Refer to bargaining unit contracts or the non-represented benefits summary for specific payment schedules.
Personal Leave Personal leave is time away from the job with compensation for personal reasons. Personal leave shall be scheduled and granted per the employee's request, subject to management's ability to maintain efficient operations.
Personal Websites and Personal Pages Websites and webpages that represent an individual or group rather than the organization. Commonly contain personal rather than organizational information.
Posthumous Following or occurring after one's death.
President The President determines the role of President’s Council in reviewing and approving substantive amendments, based on assessment of proposed change.
President’s Council The role of President’s Council is to:
  • Oversee the administrative policy framework to ensure policy alignment, continuity, and accountability;
  • Apply an institutional perspective to the review and approval of administrative policies;
  • Approve new policies and substantive amendments to existing policies for promulgation to ensure policies meet the minimum criteria for adoption as administrative policies;
  • Assess and determine the institution’s administrative policy needs; and
  • Ensure policy development and management plans are appropriate for the administration of policies.
Procedures Statements that provide for orderly implementation of established policies through specific, prescribed actions and are more detailed than a policy statement.
Public Funds All monies received by ESU are public funds, including but not limited to state appropriations; tuition, room, board, and other student fees; restricted and unrestricted gifts; restricted and unrestricted grants; ticket sales from athletic, cultural and other events; revenue from athletic camps and conferences; corporate sponsorships and investment income.
Qualified Individual Someone with a disability who meets the necessary skill, work experience, education, training, licensing or certification, or other job-related requirements of a position, with or without an accommodation. In the case of a student, the student must be able to meet the technical and academic qualifications for entry into the school, program or activity, with or without an accommodation.
Qualified Sign Language Interpreter An individual who provides interpreting or transliterating services to individuals who are deaf or hard of hearing and is state registered in compliance with ACT 57 of 2004.
Refund Is the difference between the financial aid that is paid on the student's account and the total charges on the account plus the emergency loan.
Remote Work Location Any work location (i.e., home office, alternate site, etc.) other than the University.
Respondent The individual(s) against whom a complaint of violation of this policy is made.
Responsible Office/Policy Contact: Identified by the two or three letter preceding the policy number. The Responsible Office is typically the office, department or official at the University that is most directly responsible for implementing and administering a particular university policy and is the primary contact for questions concerning the implementation and administration of a particular university policy. This is generally the responsible office or person who is the subject matter expert designated by the policy owner to be the first point of contact to answer policy questions and assist in policy interpretation.
Sexual Harassment Under this policy the definition of sexual harassment is intended at all times to be construed in accordance with applicable laws. Sexual Harassment is a form of sex discrimination. It is defined as unwelcome sexual advances, requests for sexual favors, whether or not accompanied by promises or threats, and other sexual conduct when:
  1. submission to or rejection of such conduct is made either explicitly or implicitly a term or condition of an individual's education or employment or participation in other University activities; or
  2. submission to, or rejection of, such conduct by an individual is used as the basis or substantial factor in assignment, advancement or evaluation, or in making other academic or employment decisions affecting an individual; or
  3. such conduct is so severe or pervasive so as to create a hostile or abusive work or educational environment, which unreasonably interferes with work or educational performance, or negatively effects an individuals' employment or education opportunities.
Shawnee Quad Refers to the grassy area between Laurel, Minsi, Monroe, Shawnee Halls, and the Keystone Room.
Sick Leave

Sick leave is time away from the job with compensation. The university provides it so that an employee's salary may continue during periods of bona fide sickness, off-the-job injury, and other family illness. Sick leave begins to accrue with the first day of work, but is not available for use until the employee has completed 30 days of service. Sick leave will be earned based on a schedule prescribed for your bargaining unit. Sick leave shall be granted when, because of personal illness or off-the-job injury, employees are unable to perform their assigned duties. Upon retirement, the university will pay individuals a portion of unused sick leave consistent with the respective collective bargaining agreements. A doctor's certificate is required if the employee is sick and absent three or more consecutive scheduled workdays. The University reserves the right to require a doctor's certificate that clearly states the employee was under the physician's care and was unable to work on the day in question where there is reason to believe that the employee has been abusing the sick leave privilege. Paid sick leave may not be used for vacation or other similar purposes. When an employee is required to be absent from work because of the serious illness of a member of the employee's immediate family, sick family leave may be used. Management reserves the right to request proof of family sickness if there is reason to believe an employee has been abusing the sick family leave privilege. For additional information, employees can refer to the Family and Medical Leave Act of 1993 (FMLA). Sick bereavement leave is to be used as time off for a death in the family. The specific number of days allowable varies depending upon the relationship of the employee to the deceased. Employee should refer to their appropriate bargaining agreement or the non-represented employees benefit summary for more specifics on the use of sick family and sick bereavement. Each supervisor is responsible for reviewing the use of sick leave by each employee under his/her supervision. Misrepresentation or abuse of sick leave request may subject the employee to disciplinary action.

Space Temperature The temperature of an occupied space, as determined by the energy management room sensor, digital thermometer or data logging device approved by Facilities Management.
Student Events Events organized by Student Activities Association (SAA) officially-sanctioned clubs and organizations which are primarily intended for members of the ESU community, though members of the community, guests and alumni may attend these programs at the planner's discretion. Examples include: student group meetings, workshops, conferences, shows, concerts, movies, and other social activities.
Sub-sites Smaller self-contained websites that are located or served from below the top level domain of a main website.
Suspension of Right to Reserve Facilities: Conduct by those attending or participating in any program or activity at East Stroudsburg University shall be consistent with university regulations and local, state, and federal laws. Conduct that results in the disruption of normal university operations (i.e., movement of furniture and equipment within or outside of rooms, not returning a facility to is pre-event status, and noise) or any mistreatment of facilities or furnishings may result in the suspension of a group's right to reserve facilities.
Tailgate A party or social event held on and around the open tailgate of a vehicle, on tables, and generally includes food, beverages and when permitted, alcohol. Tailgate parties usually occur prior to sporting events.
Telecommuting Work alternative that substitutes home-to-work commuting with the option of working at home or at satellite work locations for all or part of the employee's normal work assignment.
Tuition & Fees Includes charges for tuition, general, instructional and transportation fees, on-campus room and board.
University Academic Activities Activities directly related to the instructional mission of the University which includes credit bearing classes and activities resulting from an academic course.
University Events Programs scheduled and/or sponsored by faculty, staff, administrative offices or academic departments. These events are planned primarily for members of the ESU community, although alumni, members of the community, and other guests may attend these programs its primary focus is to be students and employees of ESU or ESU affiliates (i.e., Student Activities Association, ESU Foundation, etc.)
University Hosted Events Programs, conferences, campus, workshops, resource development activities, and/or meetings that involve a joint effort between two entities - a University college, academic department administrative unit, or student organization and an outside organization. Hosted event must meet the criteria outlined in the Facility Use Policy.
University Policy A policy adopted and approved consistent with the requirements of the ESU Policy Development and Administration Policy that has broad applicability beyond the internal operating procedures of a single office, department, or division. This definition encompasses only ESU policies which should be distinguished from procedures and from divisional practice or protocol.
University-Sponsored Events Activities directly related to the life of the campus community beyond the classroom, e.e., intercollegiate athletics, cultural, recreations, and student programming activities. Programs under this category may be scheduled or sponsored by administrative offices, faculty, staff, alumni, student organizations/clubs, and affiliated organizations.
USPS United States Postal Service.
Vertebrate animals Animals having a bony or cartilaginous skeleton with a segmented spinal column and a large brain enclosed in a skull or cranium, which includes fishes, amphibians, reptiles, birds, and mammals.
Veteran Any person discharged under honorable conditions who has served in the Armed Forces of the United States, or any women's organization connected with those forces, during any war or armed conflict; or any honorably discharged person who has served since July 27, 1953.

Any individual, including students, authorized by an appropriate appointing authority or designee of an appointing authority, who provides services to the university without remuneration from the university. For purposes of this procedure/standard, this includes members of governing bodies and student associations, but does not include student volunteers for university-sponsored, short term events of limited duration such as move-in days, community service days, commencement, etc.

Web Master The person responsible for maintaining a website and supervising website access and content.
Website Applications Programs running and/or providing a service on the website.
Website Branding The graphical layout, colors, fonts and logos used in a website's design.
Wireless Communication Device A device that transmits and receives voice, data, and/or text communication without being physically connected to the university network. This definition includes but is not limited to such devices as cellular telephones, pagers, wireless Internet services, wireless data devices, and cellular telephone/two-way devices.